Lots and expiry

A lot is a batch of a product that arrived together and shares a fate — the same production run, the same expiry date, the same recall if one is ever issued.

Fiftify tracks lots at the level they physically exist: per product, per bin. The same product in two bins can be two different lots.

There is no switch. A lot exists as soon as one is recorded against stock in a bin.

On a product’s Stock tab, each bin row carries a Lot / Batch # and an Exp. Date, both showing Add until they are filled in. See the product page.

Fill them in for the products that need it and leave them empty for the ones that do not. A product with no lot number is simply not lot-tracked, and nothing else about it changes.

Inventory → Lots shows every lot-tracked line in the selected warehouse: product, lot number, expiration date, bin, and quantity.

Only stock that has a lot number and is still available appears here. Empty bins and untracked products do not clutter it.

Three tabs, with counts on the last two:

The window is 30 days, counted forwards from today.

Expired should be zero, and if it is not, that stock is still sitting in a bin where a picker can reach it. Fiftify will not stop it being picked — it tells you about it and leaves the decision to you, because the right answer differs by industry and by product.

Expiring Soon is the number to act on: still sellable, and on a clock. Sell it, discount it, or move it to the front of the pick face before it becomes the other number.

Both are scoped to the warehouse in the header, so check each building.

Opening a lot shows the lot number, the product, and where it sits — every bin holding it, with on hand, committed, available, and unavailable for each, plus the expiration date and whether it has passed.

This is the page you want when a supplier issues a recall: one lot number, and every bin it is in.

• Record the lot at receiving, not later. The person with the carton in their hands can read the batch number off it; nobody can reconstruct it a week later.
• Keep one lot per bin where you can. Two lots in one bin means a picker cannot choose between them, and the older one never leaves.
• Check Expiring Soon on a fixed day each week. Thirty days is enough notice to do something commercial about it; five days is not.
• Count expired stock out deliberately. Use a cycle count or an adjustment with a reason, so the write-off is on record rather than appearing as an unexplained loss.

• Stock by bin — where lots live.
• Receiving stock — where they should be recorded.
• Print templates and labels — the LPN / Lot label.