Transfers between warehouses
Published
A transfer moves stock from one of your warehouses to another. It exists so the move is a documented event rather than a quantity that quietly disappears in one building and appears in another.
Inventory → Transfers lists them.
Creating one
Section titled “Creating one”Select Create Transfer:
| Field | What it is |
|---|---|
| From Warehouse | Where the stock leaves |
| To Warehouse | Where it is going |
| Notes | Anything the receiving end should know |
| Products | Each product and how many units |
Add as many product lines as the move needs. The transfer gets a number from the
format under company settings — TR-0001 by default.
The statuses
Section titled “The statuses”| Status | What it means |
|---|---|
| Draft | Being built. Nothing has moved. |
| Pending | Submitted. A transfer task is waiting at the origin. |
| In transit | Picked and shipped. On its way. |
| Partially received | Some arrived. |
| Received | All of it arrived. |
| Cancelled | Called off before it shipped. |
How a transfer actually moves
Section titled “How a transfer actually moves”Submit Transfer takes it out of draft and creates a transfer task at the origin warehouse. That task is picking work, and it queues alongside the day’s other picks — somebody has to walk the aisles and pull the stock.
Mark as Shipped is done once that picking is finished. The transfer becomes in transit and the shipped date is recorded.
At the far end, the destination warehouse receives it — the same act as receiving from a supplier. Received quantities are entered per line, and the transfer lands on Received or Partially received depending on what turned up.
The status is decided by the numbers, not by a button: every line at or above its expected quantity means Received, anything less means Partially received.
Reading Expected, Shipped, Received
Section titled “Reading Expected, Shipped, Received”Each line carries three numbers, and the gaps between them are the useful part:
- Expected vs Shipped — the origin could not find everything it promised.
- Shipped vs Received — it left one building and did not arrive at the other.
The second gap is the one worth investigating the same day. A transfer that ships twelve and receives ten has lost two units somewhere between a van and a dock, and the trail is coldest tomorrow.
Cancelling
Section titled “Cancelling”A transfer can be cancelled while it is Draft or Pending — before anything physically leaves. Once it is in transit there is stock on a vehicle, and Fiftify will not pretend otherwise; that one has to be received, even if what arrives is nothing.
When to use a transfer, and when not to
Section titled “When to use a transfer, and when not to”Use one whenever stock crosses between warehouses. It is the only way both buildings’ numbers stay right, and the only way the trail exists later.
Do not use one to move stock between bins inside a single warehouse — that is a put-away or a replenishment, and it never leaves the building.