A screen, a menu item, or a record has gone missing. Three things hide most of them.
Your role
Section titled “Your role”If a colleague cannot see a section of the app that you can, that is usually the role working as intended rather than a fault.
Check: Settings → Users & Roles, open the person, and read what their role grants. See roles and permissions.
A role can also apply in one warehouse and not another. Somebody with Per warehouse access and no role set for a building has no access there at all — see users and invitations.
The warehouse in the header
Section titled “The warehouse in the header”Most operational screens are scoped to the warehouse selected in the header: orders, tasks, stock, transfers, purchase orders, cycle counts, the boards, the dashboard.
An order placed against warehouse B is invisible while you are looking at warehouse A, and nothing on screen will tell you it exists.
Fix: switch the warehouse picker before concluding a record is missing.
A filter or tab you forgot about
Section titled “A filter or tab you forgot about”Task queues open on a tab. Lists remember a search. The listings list filters by channel status. A completed task is not on To Do, and a draft listing is not on Active.
Fix: clear the search, and check All before deciding.
An order that no warehouse can see
Section titled “An order that no warehouse can see”An order is scoped to a warehouse through the location on its items. Where a channel location is not mapped to a warehouse, the order it arrives against belongs to nowhere — and is visible from nowhere.
Fix: map the location. See channel settings and locations, and inventory is not syncing for the same cause seen from the other side.
A product with no stock anywhere
Section titled “A product with no stock anywhere”New products have no stock until something puts it there. Stock does not get typed in; it arrives through receiving, through a transfer, or through an adjustment.
A catalogue full of products and a warehouse showing zeroes is a warehouse nothing has been received into yet, not a fault.
Common questions
- Why can a colleague not see a section of Fiftify that I can see?
- Usually their role, working as intended rather than a fault. A role can also apply in one warehouse and not another, so somebody with per-warehouse access and no role set for a building has no access there at all.
- An order exists but nobody can find it. Where is it?
- Most operational screens are scoped to the warehouse selected in the header, and an order placed against a different warehouse is invisible with no message saying so. An order whose channel location is mapped to no warehouse belongs to nowhere and is visible from nowhere.
- Why does my warehouse show zero stock for products I already have?
- Stock is never typed in — it arrives through receiving, through a transfer, or through an adjustment. A full catalogue with a warehouse of zeroes is a warehouse nothing has been received into yet, not a fault.